Whether your work is for a small or large project or or even for your whole company’s processes, a good and suitable project management system is highly important. Through such system, you can have discussions, share documents and manage tasks within your team or company. Therefore, we have selected the, to our opinion, three best systems and we will explain you what the disadvantages and advantages are.
Project management systems provide you as a manager with an overview of what is going on within your project, team or company. In general, the Project Management systems allow you to assign tasks with a deadline and relevant background information. These tasks get status updates and many discussions can go on within a certain task. Besides, good project management systems provide you with the relevant reports that are derived from the user data within your team. For example, the system can time track the tasks. For you as a manager, this could be highly important since this provides you with how much a certain job for a client actually costs. In this service-dominant industry we live in today, this data is highly important for determining what is profitable for your company or not. There are many different Project Management systems out there, with each there different advantages and features. Therefore, the three below are selected to give you a feel of what these, to our opinion, best systems provide you.
The system Basecamp has been a popular system for years now. It is considered the leading project management system that is out there, and therefore we will include Basecamp in the top 3. Basecamp is formerly known as 37Signal and offers different plans. However, it doesn’t offer a free plan where you can try the program first. Only for users before 2012 and verified teachers, there is a free plan. The plans start at 20 dollars per month. The bright side of it is that the subscription plans are scalable and offered in different tiers.
Basecamp’s interface is little distinct from other project management systems. Usually, the systems have a dashboard with an overview of everything that is going within someone’s tasks and discussion. Whereas the other Project Management systems try to replicate the look and feel of social media platforms as their dashboard, basecamp divided everything into differents sections, such as updates, projects, discussions and to-do lists. For some this could be a bit less contextual than other systems, where everything is provided in a more bird’s-eye view. However, basecamp scores some points with the Catchup button, where a daily overview is given. Whenever you could miss something when your a day off, or out of the office for a while, the Catchup button gives you a quick overview so you won’t miss anything.
Another functionality offered by Basecamp is the timeframe that can be added for tasks. This means an estimate of when a task will be delivered. All these timeframes together provide you as a manager with a very handy Gantt chart of all the project and tasks going on within your team, company or even as an individual. Basecamp doesn’t focus on a specific team, company, individuals or industry. It can be used by everyone and has no focus thus far.
Basecamp offers many different third-party add-ons to extend it’s services. For example invoicing and time tracking. Besides that, is also offers Zapier, which gives the project manager more freedom in customizing the platform.
2. Teamwork Projects
The well known website PCmag.com praised Teamwork Projects for it’s user friendliness and simplicity. It comes with many handy tools for managing projects and has a self-explanatory system. In contrast to Basecamp, Teamwork Projects does offer a free plan. Recently Teamwork Projects increased it’s prices and is therefore starting at a 69 dollar per month plan for small businesses. The other two plans are at 169 dollar and 269 dollar.
The system has a very strong visual design. With the usage of colors they manage to remain the simplicity. Tasks can be easily created and delegated. Also, milestones can be added to tasks, which create a selected view of prioritizable tasks. In general the interface feels very intuitive and user friendly. For users being new to project management systems, this is a very easy to use system.
Instead of Basecamp, Teamwork Projects does offer a more social media style of feed. With an facebook timeline approach, the system provides you with all the updates you need to know. It gives a more bird’s-eye view when it comes to digesting new information.
Also Teamwork Projects offers many add-ons and zapier. This allows you to extend the possibilities of the platform.
3. Active Collab
With a renewed and redesigned version from 2015, Activa Collab scores high amongst different critics. Known for it’s main asset: invoicing. Active Collab starts with a 25 dollar per month plan and has six different pricing tiers. All plans come with a free trial period instead of having a free plan.
The main feature of Active Collab is the option to track PayPal payments and send invoices with the platform. This is a great option for a company offering services, since the hours spent in a task can be included in the amount of the invoice. An online accounting system can be linked to the platform through API’s, which makes your financial records up to date and organized.
Besides the administrative advantages, Active Collab also provides a clean and simple design. Like Teamwork Projects, the design is very intuitive and simple to use. According to reviews from GetApp, it is easy to use, simple and clean. With 29 reviews, it scores a 4.62/5 stars
In contrast to the other two project management systems, Acitve Collab offers many features within the platform, instead of using third-party add-ons. This makes it slightly more flawless. Features like budget estimating, time tracking, invoicing and task creation are constantly being added to the platform.
Looking at all the appraisal and positive reviews that Active Collab receives, it is the winner according to the internet. Having tried all three platforms, Active Collab comes out as our winner as well. However, there are hundreds of different good projects management platforms and therefore, we still believe that there is a right fit for every team or company.
How to implement
For many project managers who don’t use such systems yet, it can be extremely hard and time-consuming to start using a new project management system. Especially when you would like to integrate different options, such as a cloud storage service, administrative system behind it or connected and many more. In our article ‘How to Get The Most Out of Your Valuable Time?’ we talk about how you can manage to focus on non-urgent things and allow yourself, or someone else to also take care of the less urgent, but important tasks. Therefore, we think that an intern, who has digital know-how is able to create this digitized project management system. Download our brochure to get more information in how we can help you with this below.
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